Yesterday’s Annual User-Group Meeting was a great success – thank you to everyone who managed to get there. The attendance was the highest we’ve ever had with users travelling from as far afield as Dublin and Truro, with a sizeable cohort from Scotland. The day was unusual, not only in the large attendance, but also with the exceptional weather and the varied mix of users. The meeting is usually predominantly attended by engineers but yesterday we had a planner/equipper, a nurse trainer and a contract manager.
A lot has happened since last year’s meeting. We have a new office in Stafford where Phil & Sarah are based, and they have been joined on the Help Desk by Jack Foulkes.
We started off with a review of the user-base. We had around a dozen new new customers joining us over the last year and e-Quip is now being used in over 90 hospitals.
Next, Graham went through the developments that were completed last year (in versions 3.5 and 3.6). You can see a full list here: http://www.e-quip.uk.net/blog/version-3-6-0-will-be-released-this-week/
Phil then did a presentation of the 2 new web applications: a completely revamped version of the ward users app and a nurse training & competence app that nurses and their trainers can use to update their training records. You can see a demo of the ward users app here. That will give you an idea what it can do but Phil’s presentation highlighted its flexibility, both in terms of how it can be configured for individual users and also in how it responds to being run on different platforms. It looks great whether you run it on a phone, tablet or desktop. One of these days I’ll see if I can get Phil to put up a blog article about it.
The nurse training & competence app allows virtually the same functionality as the desktop system, even down to being able to produce cross-tab TNA reports. Phil or Sarah will give everyone a link to a demo version as soon as they have published it, probably in the next couple of days. There were some useful suggestions from the floor about how training managers can be more easily identified for nurses based on work location, so we will be adding those into the system shortly.
The next presentation introduced the new interactive dashboard. First, the design goals were introduced. The dashboard is intended to be:
Starting with PPM compliance we demonstrated each of these features:
First, the dashboard is a reporting tool. It shows similar data to other reports within e-Quip it just shows it in a more graphical way.
Second, the dashboard is a navigation tool. We can see above that there are 278 PPM compliant high-risk devices. Double-clicking on the gauge opens the equipment screen and shows those 278 assets. Similarly, when you move the mouse over the high-risk PPM non-compliance pie chart you can see that there are 43 high-risk devices which are more than 60 days overdue for PPM. Double-clicking on the red wedge in the pie chart opens the equipment screen and displays them. This applies to virtually every gauge, graph or chart in the dashboard.
Finally, the dashboard is a KPI generator. Whether 68% compliance for high-risk equipment (i.e. 278 out of 408) is good, bad or otherwise is determined by local policies. If you look at the gauge you will see that it has 3 sections:
Red: 0 – 33%
Yellow: 33 – 67%
Green: > 67%
Both the values and the colours can be set for each gauge (as you may well have different KPI’s for medium- and low-risk devices). This is done on one of the Settings screens.
Changing these setting won’t change the position of the gauge needle, but it will change the appearance of the gauge.
Having shown the basic idea we then went on to show all of the dashboard screens that we have created so far. Naturally these reports can all be saved as PDF documents. Click here for a copy.
There are too many to show all of them here (the PDF shows all of them) but here are a few samples to give you the general idea. Each one is configurable and can be used for navigation.
The new dashboard was extremely well-received by the users.
Next we went on to demonstrate the new procurement functionality of e-Quip which has been moved from the old e-Quip PM (Procurement Management) system. Having shown the basic ideas, Colette from Dublin then gave a presentation to show how she is using this new functionality in the new-build project at the National Rehabilitation Hospital in Dun Laoghaire. We got some good pointers from Colette and will be adding her suggestions to e-Quip as soon as we can. By the way, Colette was the first ever e-Quip customer, back in 2009. This was when the only screens that e-Quip had were equipment, brand, model, category, location, site and service and provider. We’ve certainly come a long way, with your help, since then!
So, that’s it for another year. We ran out of time and didn’t get a chance to show all the other things that we have planned for this year. If next year’s meeting is as successful as this year’s, we’ll have to look for an alternative location.
e-Quip, our Asset Management Software is being used by more than 80 Hospitals up and down the country and we are committed to supporting each and every one of you. Over the past year or two e-Quip has been growing from strength to strength, bringing you more and more functionality and managing your asset management processes on many levels.
The e-Quip support team have expanded into some new offices and have changed the e-Quip Support Telephone Number to 01785 74 75 75.
The old number will remain in place for a short time but we would really appreciate it if you can ensure that everyone in your team who needs e-Quip support has the new number so that we can continue to support you in any way we can.
Here’s a brief update on what’s in version 3.6.0 so far. The release will be in the spring so we’ve got plenty more ideas in the pipeline.
A new report has been added to the Quick Report feature. The report shows a row for each person, with each row containing:
Days Worked in the Period
Total Hours Worked in the Period
Average Hours per Day
Hours Worked Day 1
Hours Worked Day 2
Hours Worked Day 3
Hours Worked Day 4
Hours Worked Day 5
Hours Worked Day 6
Hours Worked Day 7
Week 1 Total Hours
Week 1 Average Hours per Day
The hours are taken from Jobs (Technician Hours, Assistant Hours, Supervisor Hours) and also from Tasks.
If 0 hours have been worked then the column is displayed with a yellow fill.
If the average number of hours falls below the Target Daily Hours on the staff tab of the personnel property page, then the cell is displayed with a red fill.
Loan Consumables Screen
We needed to implement loan consumables very quickly and so initially we did this as reference data. This allowed us to record the issue and return of consumables with loans but prevented some of the features that we knew would eventually be needed. Most importantly, consumables weren’t able to support stock. We have now added a loan consumable screen to address this.
We have added a new tab to the job property page to record details of up to two couriers.
Contract Multi-Year Tab
Some additional fields had been requested for multi-year contracts and the financial tab was getting very full, so we have added the new fields and moved everything relating to multi-year contracts onto its own tab. It’s still a busy screen!
Contract-Based PPM Scheduling
We have added an option to the Contract Visit Scheduler to allow all of the jobs that are created to be linked together into Projects.
The example above will create 2 projects as shown below:
Not only does this make the jobs easier to find but the projects are also a useful place to link documents associated with the visit (rather than with the individual jobs).
Supplier and Model lookups have been added to the PPQ property page.
It is now possible to prevent users from clicking Show All Records on a per-screen basis. In the past this could be either enabled or disabled for the entire application. You could always make e-Quip give you a warning on certain screens but you couldn’t prevent a user from ignoring the warning.
A new system option has been added to prevent loans for devices who’s PPM is due or overdue.
A PO Number field has been added to the Training Event property page.
A button has been added to the TNA tab of the competence group property page labelled Apply Policies.
This resets the Required Competence Level for all TNA records for the competence group to match the model / staff grade policy (which is set on the model property page).
In the past, both the People and TNA sub-lists showed: Employee No, Staff Name, Grade, which made it difficult to sort those screens on surname. You will see above that the name is now displayed as: First Name, Middle Name & Surname, so it is now simple to sort on surname.
That’s about all so far. We’ll keep you posted as more features are added and as the release gets closer. As always, any feedback is always welcome
Integra are proud to announce the release of the latest version of their Asset Management System Version e-Quip 3.5.5.
As always the latest client is available to download from our downloads page at www.e-quip.uk.net/e-quip-am-downloads.
If you are an existing customer and would like to arrange an upgrade then contact our dedicated support team on 01785 618110 or email firstname.lastname@example.org or if you would like to arrange a demonstration of our e-Quip Asset Management System then we would be more than happy to arrange this for you.